Length of Assignment: 2 years

Location:  Mettawa, Illinois

Hybrid/Remote/Schedule: Hybrid Required (M/F Remote - T/W/TH Onsite - Non-Negotiable)

Position Overview

• The Contract Documentation Specialist is responsible for supporting and managing wholesaler service agreements across a large pharmaceutical product portfolio. This role focuses on contract drafting, redlining, and internal negotiation coordination, along with maintaining critical contract-related documentation and compliance records.
• The position works cross-functionally with legal, finance, compliance, and supply chain teams to ensure accuracy, consistency, and timely execution of agreements.

Manager’s Update

• Draft, review, and redline wholesaler service agreements and related contract documents
• Support internal contract negotiations by incorporating stakeholder requirements into agreement language
• Coordinate with legal, finance, compliance (OEC), and wholesaler teams for contract alignment
• Manage and maintain Standard Terms & Conditions and Returns Policy documentation through cross-functional council leadership
• Review and validate HDMA (Healthcare Distribution Management Association) product forms for accuracy before final approval
• Ensure contract data accuracy across systems and repositories
• Maintain documentation in contract lifecycle tools and shared repositories
• Support contract lifecycle processes including updates, revisions, and compliance tracking
• Participate in cross-functional discussions to align contract language with business needs
• Bachelor’s degree in Business, Legal Studies, Supply Chain, or related field
• Paralegal certification is a plus
• Strong commercial contract drafter, not just coordinator
• Experience handling wholesaler or distribution agreements
• Comfortable working in a cross-functional, business-facing role
• Detail-oriented with ability to manage multiple contract components
• Exposure to AI-driven contract tools is a strong advantage

Must-Have Skills (Non-Negotiable)

• Strong experience in contract drafting, redlining, and negotiation (minimum 5 years)
• Deep understanding of contract language and legal/commercial terms
• High attention to detail and accuracy
• Ability to work cross-functionally with multiple stakeholders
• Strong written communication for drafting contract clauses

Required Experience

• 5+ years of experience in Contract drafting and redlining
• Experience in Contract negotiation support (internal negotiations)
• Experience Commercial or business contract management
• Experience working on wholesaler service agreements OR similar commercial contracts
• Experience collaborating with legal, finance, and compliance teams

Preferred Skills

• Experience with wholesaler contracts (highly preferred)
• Background in pharmaceutical, healthcare, or distribution industry
• Experience with contract lifecycle management tools (e.g., Pramata or similar)
• Exposure to AI tools for contract drafting (e.g., ChatGPT, Copilot, AI platforms)
• Familiarity with Smartsheet, OneDrive, or contract repositories
• Paralegal experience with commercial contract exposure
• Experience handling standard terms & conditions or policy documentation 

Top 3 – 5 Skills Needed for each role

• Contract Analysis
• Extensive experience in redlines and contract process management
• Ability to work across multiple stakeholders to complete a contract

 Job Title:

Contract Analyst – Market Access Trade

Primary Job Function:

• This position supports the Trade Program Solutions (“TPS”) team by facilitating the creation, negotiation, execution, and maintenance of wholesale contracts and associated documents, with a primary focus on regional Distribution Services Agreements (“DSAs”) and related amendments and notices.
• The individual will oversee regional DSA contracting activities, lead cross-functional maintenance of Standard Terms & Conditions of Purchase, and proofread and finalize HDA Standard Pharmaceutical Product and Medical Device Information Forms for signature.
• Serving as a wholesale contracting subject matter expert and liaison, the individual will partner with Market Access Trade, Legal, OEC, Government Pricing, Procurement, Demand Planning, and other internal and external stakeholders to maintain compliant contracting processes and programs.
• The individual will work independently with minimal supervision and adhere to OEC policies and procedures, including periodic training modules and certifications.

Core Job Responsibilities:

Responsibilities will include, but are not limited to:

• Coordinating regional DSA contracting activities from intake through signature, including template preparation, stakeholder review, issue resolution, approval routing, and timely execution.
• Preparing, reviewing, and facilitating the negotiation of regional DSAs, related amendments and notices, and other associated wholesale contracting documents in accordance with policies and procedures, escalating non-standard terms, and coordinating cross-functional review and approval through execution.
• Leading a cross-functional team responsible for reviewing, updating, and maintaining  Standard Terms & Conditions of Purchase, including coordinating stakeholder input, approvals, version control, and periodic updates.
• Proofreading HDA Standard Pharmaceutical Product and Medical Device Information Forms for accuracy, completeness, consistency, and required supporting information; coordinating corrections and approvals; and finalizing and routing the forms for signature.
• Maintaining accurate and complete records for wholesale contracts and associated documents, including regional DSAs, amendments, notices, Standard Terms & Conditions of Purchase, HDA forms, and related approvals, in designated repositories and workflow platforms such as the Shared Drive, Smartsheet, and Pramata.
• Serving as a wholesale contracting subject matter expert and liaison while partnering with Market Access Trade, Legal, OEC, Government Pricing, Procurement, Demand Planning, and other internal and external stakeholders to resolve contracting issues, support compliant processes and programs, and meet execution timelines.
• Working independently with minimal supervision and adhering to OEC policies and procedures, including periodic training modules and certifications.

Position Accountability/Scope:

• The individual is responsible for supporting the TPS team’s regional wholesale contracting portfolio, with accountability for regional DSA activities, maintenance of Standard Terms & Conditions of Purchase, and the accurate completion and signature readiness of HDA Standard Pharmaceutical Product and Medical Device Information Forms.
• As an experienced contributor, the individual is expected to manage assigned contracting workstreams, lead cross-functional coordination, and deliver timely, accurate, and compliant outputs with minimal supervision and technical guidance.
• The individual must act independently, exercise sound business judgment within defined guidelines, and escalate legal, compliance, operational, or commercial issues as appropriate.
• This position will report to the Program Manager, Trade Program Solutions.

Skills/Experience Requirements:

Basic Qualifications:

• Five or more years of progressive experience in contracting, contract administration, procurement, finance or accounting, or a related business function.
• Experience supporting wholesale, distribution, or pharmaceutical contracting is preferred.

The candidate must also possess the following skill sets:

• Strong organizational, analytical, problem-solving, and planning skills.
• Exceptional attention to detail and demonstrated proofreading skills, including the ability to finalize contracts and standardized forms for approval and signature.
• Ability to review and identify data and document discrepancies.
• Excellent interpersonal, verbal, and written communication skills.
• Strong computer skills, including experience with Microsoft Office, Adobe, and Smartsheet. Pramata experience is a plus.
• Ability to manage and coordinate multiple activities and due dates, often with shifting priorities, under tight time constraints.
• Highly motivated self-starter who can translate broad directions into high-quality analytical output.
• Ability to gather data from a variety of sources to use in document and report preparation.

Education Requirements:     

• A bachelor’s degree is required; a BA or BS in a business discipline is preferred.
• Paralegal experience is a plus.